Eventually you stop selling something. The iced latte goes out with summer; the discontinued sandwich gets replaced by a new one. The right move is to archive the old product — not delete it — so its history stays intact in your P&L.
01 Why archive instead of delete
You stopped selling the summer iced latte in October. You don't want to see it on the product picker every time you log a sale. But your June P&L still references it, and you want that data intact. Archiving is the answer — the product disappears from the picker but stays available for historical reads.
Hard delete would break the historical reference. Every revenue entry that pointed to "summer iced latte" would lose its margin calculation. The archive pattern lets you clean up the picker without nuking the history.
02 How to archive
- 1Open Products
You'll see the full list of your active products.
- 2Click the row
Side panel opens.
- 3Scroll to the bottom
There's an "Archive product" button below the regular fields.
- 4Confirm
A two-step confirm prevents accidental archives. The product is now hidden from the picker, but history remains intact.
03 Undoing an archive
Toggle the Show archived filter at the top of the Products list. The archived product reappears with a small grey badge. Click it, scroll to the bottom, click Unarchive. It's back in the picker from that moment forward.
Unarchiving is identical to never having archived in the first place — no data loss either way. The toggle is just a soft hide/show.
04 What happens after
Archived products:
- Don't appear in the picker on Revenue entries going forward.
- Still appear in historical P&L exports — their snapshots stay on past revenue rows.
- Still appear in Statistics for past periods — the product performance card shows historical contribution.
- Free up no plan-cap slots — there's no cap on archived products (or on products generally — they're unlimited).
Was this article helpful?
Your vote helps us decide what to write next.