Owner-operators · Imports into nouz
Overhead and fixed costs
An overhead list is every cost you pay whether or not you sell: rent, salaries, software, agencies, insurance. With a recurrence and a start date on each row, a spreadsheet can spread every cost over the days it covers instead of dumping it on the day the invoice arrived.
The file
nouz-overhead-costs.csv · 7 columns · one example row
Overhead does not belong to the day you paid it. A yearly insurance invoice booked to one Tuesday makes that week look disastrous and the other fifty-one look better than they are. Recurrence is what fixes it: a monthly cost spreads at twelve months across the year's days, a yearly one divides by 365, and a one-off belongs to its booking date because it really was one day's decision.
One category deserves special care: marketing. An influencer retainer is a fixed monthly cost that belongs to marketing, and counting it as overhead while ad spend lives in another line splits your real marketing cost in two. nouz books marketing-categorised overhead into the marketing line for exactly that reason, so every euro counts once, in the right place.
The natural companion here is the monthly break-even worksheet: your fixed costs are the number a month has to clear before profit starts, and the break-even point is the day it happens.
How to use it
- 01List everything you pay regardless of sales volume, one row each.
- 02Give each cost a category; costs categorised Marketing count as marketing spend, not overhead.
- 03Set the recurrence and the start date; leave end_date empty while the cost is still running.
- 04Book one-offs to the day they happened rather than smoothing them away.
- 05Import into nouz under Costs, and each day carries exactly its share from that date forward.
What is inside
| Row | name | category | amount | currency | recurrence | start_date | end_date |
|---|---|---|---|---|---|---|---|
| 1 | Shopify subscription | Software | 79.00 | EUR | monthly | 2026-01-01 | – |
| 2 | |||||||
| 3 |
Every column, explained
| name | What the cost is, in your own words. |
|---|---|
| category | Groups reporting, and decides one thing: Marketing category costs count as marketing, not overhead. |
| amount | The invoice amount, net. |
| currency | Three-letter code. |
| recurrence | monthly, yearly or one-off; decides how the amount spreads across days. |
| start_date | When the cost starts, or the booking date for a one-off. |
| end_date | When it stops. Empty while it is still running. |